Create Performance Improvement Plan Template
This prompt generates a comprehensive Performance Improvement Plan (PIP) template tailored for HR professionals, managers, and team leaders who need to address employee performance challenges systematically. It helps organizations clearly define performance expectations, identify areas for improvement, and outline actionable steps for employee development. By using this prompt, users can create structured PIPs that balance accountability with support, ensuring that employees receive constructive feedback while maintaining motivation and engagement. This prompt is particularly useful for those managing performance reviews, creating HR documentation, or developing professional development programs. It solves common challenges such as inconsistent feedback, unclear expectations, and lack of measurable goals, providing a professional, ready-to-use framework that can be adapted to different roles, departments, or performance issues. The result is a structured, easy-to-follow PIP template that promotes clarity, fairness, and effective performance management.
AI Prompt
How to Use
1. Copy the PROMPT\_TEXT into your AI tool.
2. Replace placeholders like \[Employee Name], \[Position], \[Performance Issue] with real or sample information.
3. Review the AI-generated template to ensure it aligns with your organization’s HR policies and performance standards.
4. Customize action steps, timelines, and check-ins based on the employee’s role and improvement needs.
5. Use the template to guide discussions with employees and document performance improvement progress.
6. Avoid vague or generic entries; make goals measurable and actionable.
7. Always review legal and compliance requirements before implementing.
Use Cases
Drafting formal performance improvement plans for underperforming employees
Standardizing HR documentation across departments
Supporting managers during performance review cycles
Developing measurable employee development plans
Coaching and mentoring employees with performance challenges
Aligning employee goals with organizational objectives
Addressing skill gaps and training needs
Maintaining professional and legally-compliant HR records
Pro Tips
Specify measurable goals to make the PIP actionable.
Include clear timelines and check-ins for accountability.
Customize the template for different roles and performance issues.
Use professional, supportive language to maintain morale.
Regularly update resources and support sections based on employee needs.
Ensure all sections are fully completed before presenting to the employee.
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